MEMBER INFORMATION
Your one-stop resource
MEMBERSHIP MEETING SCHEDULE & MINUTES
2019 Meeting Schedule
Spring Meeting
Saturday, May 18, 10 AM
Ocean Beach Volunteer Fire Company, 40 Kittiwake Avenue, Lavallette, NJ
Special Meeting
Saturday, September 28, 9:30 AM
Ocean Beach Volunteer Fire Company, 40 Kittiwake Avenue, Lavallette, NJ
Fall Meeting
Saturday, October 26, 10 AM
Ocean Beach Volunteer Fire Company, 40 Kittiwake Avenue, Lavallette, NJ
2019 Board Meetings - The Board of Trustees typically meets the second Friday of every month. This is subject to change, so check back here as needed.
Friday, January 11, 8 PM - Club Office - Meeting Minutes
Friday, February 8 - Meeting Cancelled due to lack of quorum
Friday, March 8, 8 PM - Club House - Meeting Minutes
Friday, April 12, 8 PM - Club Office - Meeting Minutes
Friday, May 10, 8 PM - Club Office - Meeting Minutes
Friday, June 14, 8 PM - Club House - Meeting Minutes
Friday, July 12, 8 PM - Club Office - Meeting Minutes
Friday, August 9, 8 PM - Club Office - Meeting Minutes
Friday, September 13, 8 PM - Club Office - Meeting Minutes
Friday, October 11, 8 PM - Meeting Cancelled due to lack of quorum
Friday, November 8, 8 PM - Club Office
Friday, December 13, 8 PM - Club Office
Meeting Minutes
BUDGETS & AUDITS
GOVERNING DOCUMENTS
Blue Book - 2018 Edition, includes:
Certificate of Incorporation
Deed Restrictions
By-Laws
Rules
CONSTRUCTION
Please complete and send these forms to the Club Office.
Major construction - the document is 4-pages long and includes a description of the process and a Building Application
JCP&L Guidelines on New Construction or Rebuilding in a Designated Flood Zone
Road Opening Permit Application - Ocean Beach and Bay Club (OBBC) requires a permit for any work involving vehicles over 26,000 Gross Pounds traveling on its paved roads, or work involving excavating any road within OBBC.
Minor construction - use for exterior alternations such as new windows, siding, door, fence, etc.
Holds Harmless - complete and return with your application
A Hardship is not an extension. A Hardship is a Hardship.
Please complete and return the attached Hardship Application
Your submission is complete when the Club receives the following:
Completed Application
4 point pictures of your house and lot
$200 Escrow fee
BOAT BASIN
Members in good standing may request a slip in the Boat Basin. The cost for a Boat Basin slip for 2019 is $100. Please submit the following forms to the Club Office:
Signed Rental Agreement
Copy of your boat registration
Copy of proof of insurance for $500,000
REQUEST CLUB DOCUMENTS
Members in good standing may request club documents.
Please send a written request to the club office and describe the requested documents.
The club will respond in 10 days or less to your request.
The fee for documents is $1.00 per page. If you would like to know the total fee prior to the club preparing the document, please include that in your initial written request.
Requests for personnel matters, litigation matters, or topics considered advisory, consultative, or deliberative require authorization from the Board of Trustees and therefore may require more time to obtain necessary approvals.
HELPFUL INFO
Toms River Links
Toms River Garbage & Recycling
Important Phone Numbers
Toms River Police: 732-349-0150
Toms River Fire: 732-793-7601
In case of emergency, dial 911
Ocean Beach Patrol: 908-783-8328
Ocean Beach Office: 732-793-3798
State Highway Maintenance Issues
VOTING BY MAIL
How to Vote by Mail/Email
Ballots and sufficient information & explanations will be available on the OB website prior to physical meeting whether Annual, Semi-Annual, or Special.
Members will be able to print ballot and mail to OB office. Outside of envelope must have your OB address as return in upper left corner AND the word Ballot on the lower left hand corner. These envelopes will be brought unopened to the physical meeting and added to ballot boxes. Before meeting Office staff will check ballot received on the sign in sheet so that members who vote via mail and also come to meeting will not receive a second ballot. Ballots must be received by 3 pm the day prior to meeting. In order to discourage voter fraud we ask you, the member to validate your mail in vote by sending a confirming e-mail to the Club office that you have utilized U.S. Mail for your voting method of preference.
Members who wish to vote via E-mail will be required to send scanned ballot showing their OB address and e-mail address on file at the OB office. These ballots must be received by 3 pm the day prior to meeting and will be deposited into the ballot boxes at meeting. Office staff will also check ballot received on sign in sheet to avoid issuing a second ballot to those that vote via e-mail and also come to meeting.
For those concerned about voting privacy we recommend utilizing U.S. mail as envelopes will not be matched up with ballots once opened.
Did you know that almost half of our Membership now uses Online Voting? If you have never received an email invitation to vote online, just send an email to vote@oceanbeach3.org asking to be added to the online voting list. Provide your name, OB3 house address, and ONE email address and you will be registered for all future voting.
